Job Title: Admin and Listing Coordinator
Department: Real Estate
Reports To: Administrative Manager

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Job Summary:

The Admin and Listing Coordinator plays a vital role in the real estate team by managing administrative tasks and coordinating property listings. This role ensures that all property listings are accurate, up-to- date, and well-presented, while also providing general administrative support to the team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.

Key Responsibilities:

• Listing Management::
  • Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos.
  • Coordinate the preparation and management of property listings, including gathering necessary information, writing descriptions, and uploading photos.
  • Ensure all listings are accurate, complete, and compliant with legal and industry standards.
  • Coordinate and schedule property showings, open houses, and photoshoots.
• Administrative Support:
  • Provide general administrative support to the real estate team, including managing calendars, scheduling meetings, and handling correspondence.
  • Prepare and maintain real estate documents, contracts, and agreements.
  • Assist with client communication, including responding to inquiries and providing updates on listing status.
  • Manage office supplies and equipment, ensuring the office environment is organized and efficient.
• Marketing Support:
  • Assist in creating marketing materials for property listings, such as brochures, flyers, and social media posts.
  • Coordinate with photographers, videographers, and other vendors to produce high- quality marketing content.
  • Monitor and update social media accounts with new listings and relevant content.
• Client Relations:
  • Act as a point of contact for clients, providing them with information and updates regarding their listings.
  • Maintain positive relationships with clients, ensuring their needs are met throughout the listing process.
  • Handle client feedback and concerns, escalating issues to the appropriate team members when necessary.
• Data Management:
  • Maintain and organize client and listing databases, ensuring all information is up-to-date and easily accessible.
  • Generate reports and analytics on listing performance, client activity, and other key metrics.
  • Ensure confidentiality and security of sensitive client and company information.
• Compliance and Documentation:
  • Ensure all listings comply with local, state, and federal regulations.
  • Keep track of important deadlines and ensure all required documents are completed and filed appropriately.
  • Stay updated on industry regulations and best practices to ensure compliance.

Qualifications:

• Education: High school diploma or equivalent; a degree in business administration, real estate, or a related field is preferred.
• Experience:
  • Previous experience in real estate administration, property management, or a similar role is highly desirable.
  • Familiarity with MLS platforms and real estate software.
• Skills:
  • Strong organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Ability to work independently and as part of a team.
  • Attention to detail and accuracy.
  • eCustomer service-oriented with a professional demeanor.

Job Title: Telesales Representative - Real Estate

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Job Summary:

We are seeking a motivated and results-driven Telesales Representative to join our dynamic real estate team. The Telesales Representative will be responsible for contacting potential clients, promoting our real estate services, and closing sales over the phone. The ideal candidate should have excellent communication skills, a strong sales background, and a passion for real estate.

Key Responsibilities:

• Lead Generation and Prospecting:
  • Identify potential clients by researching leads through various sources such as databases, online platforms, and referrals.
  • Qualify leads by assessing their needs, preferences, and buying capacity.
• Outbound Calls:
  • Make high-volume outbound calls to prospective clients to introduce the company's real estate offerings.
  • Engage in meaningful conversations to understand clients' real estate needs and provide relevant information.
• Sales Presentations:
  • Effectively present and promote the company’s real estate services, including property listings, investment opportunities, and market trends.
  • Address any inquiries or concerns from potential clients, providing accurate and detailed information.
  • Monitor and update social media accounts with new lis ngs and relevant content.
• Relationship Building:
  • Build and maintain strong relationships with clients to encourage repeat business and referrals.
  • Follow up with leads regularly to keep them informed about new properties, market changes, or upcoming events.
• Closing Sales:
  • Negotiate terms and conditions with clients to close sales deals.
  • Assist clients through the buying process, ensuring a smooth and satisfactory experience.
• CRM Management::
  • Maintain an up-to-date and accurate customer relationship management (CRM) system.
  • Document all interactions with clients, including call details, emails, and follow-up actions.
• Performance Targets::
  • Meet or exceed monthly and quarterly sales targets.
  • Monitor and report on sales performance, providing feedback and suggestions for improvement.
• Market Knowledge::
  • Stay informed about the real estate market, including property values, market trends, and competitive landscape.
  • o Share insights with the team to enhance overall sales strategy.

Qualifications:

• Proven experience as a telesales representative or similar sales role, preferably in the real estate industry.
• Excellent communication and interpersonal skills.
• Strong persuasion and negotiation abilities.
• Ability to handle objections and rejections in a positive manner.
• Familiarity with CRM software and telemarketing tools.
• A proactive, results-oriented attitude.
• Knowledge of the local real estate market is an advantage.
• High school diploma or equivalent; a degree in business, marketing, or a related field is a plus.

Work Environment:

• Office-based with occasional opportunities for remote work.
• Fast-paced and target-driven environment.
• Collaborative team culture with opportunities for professional growth.